Attendance and Punctuality
Attendance is very important
Each week the class with the highest attendance within our Primary Phase win the Attendance Cup or Attendance Minions, Children who have 100% attendance receive certificates at the end of each term - Gold certificate 100% attendance for the year, Silver 100% attendance for two terms and Bronze certificate 100% attendance for one term. Whilst our academy target is 96% we aim for 100%!
How you can help your child attend regularly:
- making sure they understand the importance of good attendance and punctuality
- taking an interest in their education - ask about school work and encourage them to get involved in school activities
- discussing any problems they may have at school - inform their teacher or whoever is in charge of attendance at the school about anything serious
- not letting them take time off school for minor ailments - particularly those which would not prevent you from going to work
- arranging appointments and outings after school hours, at weekends or during school holidays will help to prevent disruption to your child's education and to the school.
What if my child is absent from the Academy?
It is very important that all children attend the Academy regularly, but if your child is unwell they should not attend. If you are unsure as to whether your child is ill, it's always best to send them to the Academy and let us know to keep an eye on them. We will contact you if they need to go home.
You should inform the Academy on the first day of the child's absence, so that an authorised absence can be recorded. Authorised absences are acceptable reasons for absence and cover: illness; hospital/dental appointments; religious holidays; attendance at court; funerals etc. However, all appointments should, where possible, be arranged after the Academy day or during holidays.
Unauthorised absences are absences where no acceptable reason is given and include : shopping; going to the airport; a relative visiting; going for a haircut; parent/carer unwell; holidays etc.
Parents/carers who collect children during the day to go to the doctor, dentist etc must first report to the office and the child will be collected from their classroom by office staff.
The Academy and the Education Welfare Officer (EWO) monitor the attendance of children. The EWO visits regularly and contacts families where the attendance of a child starts to cause concern and the Academy has not been given a reason or where there is a pattern of absence from the Academy. If a child’s attendance continues to be poor, there are no justifiable reasons why your child is not attending regularly, and/or you do not talk to the school about your child’s absence, then you may be breaking the law and the Academy will notify the Council so that they can either issue a Penalty Notice or start an investigation into why your child is not attending school.
What if my child is late for Academy learning?
It is very important that all children are in the Academy on time. A child will be recorded as late if they arrive in the classroom five minutes after the start of the day.
What happens if I am late picking up my child (Primary Phase)
It is important that children should be picked up from the Academy promptly. If, for any reason, you are going to be late, please contact the Academy office so that we know what is happening. It can be very distressing for a child if we cannot tell them anything. All children who have not been picked up on time will be taken to the designated waiting areas, parents/carers are contacted by text message. If we still have had no contact from parents/carers then children will be taken to Holiplay (out after-school provision) and a £10 charge levied.
What happens if we have to go away in term time?
The law requires that, once a child is on the Academy's register, they should be sent to the Academy every day that it is open. There is no right to time off for holidays and these will not be authorised, except in exceptional circumstances. If parents/carers are considering a holiday during term time, for whatever reason, this must be discussed with the Principal well before any bookings are made. A leave of absence form must be filled in and signed by the Principal/Child's Head of Year. Term-time holidays will be reported as an unathorised absence.
Unauthorised absence of more than two weeks may result in the child being taken off-roll and the place being given to the next child on our waiting list. If a child is missing from education, we will inform Croydon Local Authority.
At Oasis Academy Shirley Park Secondary we have introduced a brand new Biometrics system to track attendance, ensuring that every child is registered and recorded in case of emergency or evacuation. The system is managed by BioStore a central database which stores the information identifying pupils uniquely to each of the applications used within the school.
BioStore’s centralised system speeds up the registration process – each student need only register once, no matter how many applications requiring identification are in place in the school.
With a biometric system, students cannot borrow or steal credentials from each other, reducing the opportunities for bullying. To further track attendance registers are also taken every lesson to eliminate the risk of truancy.
For more information or to report absence the dedicated contact details are as follows:
Phone - 020 8662 7332 or 07807 262911 (text messaging response available)
Email - [email protected]
Please click here to view consent form for the use of Biometric information
*BioStore does not store a fingerprint image.